Data entry is one of the most common jobs in the world. Every company needs data to run its business, and as such, they need people who can enter relevant information into their systems. Data entry specialists are exactly that — specialists who have acquired the skills and knowledge to accurately and efficiently input information into a database.
However, while many people know what this job entails, not so many understand why it’s so common or how they can start learning data entry to improve their prospects of finding work in this field. Knowing what you don’t know can motivate you to get started in changing that if you want a brighter future for yourself.
What is data entry?
Data entry is the process of entering text and data into a computer system. If you are curious about what people in this field do all day, here’s an example:
- You enter information into a spreadsheet that collects information related to work hours and vacation hours.
- You enter information into a Word document related to monthly sales figures.
- You enter information that helps track employee productivity.
- Collecting data — this is how most data entry jobs start out.
Why is data entry important?
The most important factor to consider when learning data entry is that there are many different companies that need people with these skills. Having these skills greatly increases your chances of finding work in this field.
This job is also rewarding because it offers a great deal of flexibility and independence. You are able to work as much or as little as you want, depending on how busy your schedule is, and you can choose how much money you want to make.
The downside of this job is the low pay. If you want more money than what’s offered here, data entry can be a stepping stone for you to move into other fields with better pay.
How to learn data entry
The first step is to understand what data entry specialists do. In order to understand, you need to know the basics of computers. Data entry specialists are the ones who input information into databases so that it can be easily accessed and used by other systems. They usually work in offices and have a computer, but they can also work in different settings like home or outside where there is an internet connection.
Once you understand the basics of computers, you need to learn how to enter data into a computer system. This is accomplished through learning about the keyboard shortcuts that are used for data entry. These shortcuts can help make your job easier and faster, which will ultimately help your productivity increase as well as your paycheck.
As soon as you’ve learned these basics, start practicing with a program like Microsoft Word or Google Docs and Spreadsheet. You should spend some time on this before setting off on your own journey of learning data entry by getting a basic understanding of how it all works while still being able to practice what you’ve learned through on-the-job training or internships.
Data entry job shortages
One of the main reasons data entry is so popular is because it’s a high-demand, low-supply job. One study found that in the US, there are about one million jobs in this field, but the Bureau of Labor Statistics predicts that by 2020 there will be almost two million openings for data entry positions.
The demand for qualified data entry specialists will continue to rise as businesses continue to grow, which means you can use this as an opportunity to improve your job prospects and start your own business.
Beyond the basics: From beginner to advanced data entry
The simplest part of a data entry job is, in fact, the basics. Most data entry work consists of entering a specific series of numbers or letters into a system. For instance, if you’re working for an accounting firm, one of your tasks might be inputting the purchase order numbers and quantities into the system so that the business can keep track of its inventory.
But even with something as basic as this, there are still advanced techniques and strategies that you can learn to make your job easier. A good place to start would be learning how to use software to simplify some aspects of data entry (such as entering multiple columns at once), or learning some of the rules and regulations that may come in conflict with what you’re doing.
In the world of data entry, there are many jobs that lead to success. While it’s not always easy to find work or secure a salary, it is possible. You just have to know where to look and what you need in order to succeed in this field.
Data entry has been a part of business for decades and will likely continue to be a part of business indefinitely. It’s so common because companies need the information it provides.
The first step into learning data entry is recognizing that you don’t know much about the field. Once you realize how little you know and what you need to learn, it can motivate you to get started on your path towards success.